At Family Physician Canada, your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.
This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, using your data to ask for your assistance in relation to one of our candidates, or you are visiting our website. We reserve the right to update this policy where necessary, which includes updates to comply with any future amendments to data protection regulations.
We will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data and the legal bases we rely upon to offer our work-finding services to you are:
• Where we have a legitimate interest
• Consent for processing sensitive personal data
• To comply with a legal obligation that we have
• To fulfil a contractual obligation that we have with you
This is where we have a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where we have relied on a legitimate interest to process your personal data our legitimate interests are as follows:
• Managing our database and keeping work-seeker records up to date
• Providing work-finding services to you and our clients
• Sharing your personal data with our approved payroll providers
• Where there are legal obligations to provide your personal data to official bodies
• Contacting you to seek your consent where we need it
• Giving you information about similar products or services that you have used from us recently
We have certain legal and contractual requirements to collect personal data e.g., to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration, and tax legislation, and in some circumstances safeguarding requirements. Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect, we may not be able to continue to provide work-finding services to you.
We will process your personal data and/or sensitive personal data with the following recipients:
• Clients (whom we may introduce or supply you to)
• Former employers whom we may seek references from
• Other recruitment agencies in the supply chain
• Any of our group companies
• Any public information sources and third-party organisations that we may use to carry out suitability checks on work-seekers including the Disclosure and Barring Service (DBS), National College for Teaching and Leadership (NCTL), Nursing and Midwifery Council (NMC) & General Medical Council (GMC)
• Law enforcement agencies and other regulators including the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs) and the GLAA
Depending on the relevant circumstances and applicable local laws and requirements, we may collect some or all of the information listed below to enable us to offer you employment opportunities which are tailored to your circumstances and your interests. In some jurisdictions, we are restricted from processing some of the data outlined below. In such cases, we will not process the data in those jurisdictions:
• Name
• Age/date of birth
• Sex/gender
• Photograph
• Marital status
• Contact details
• Education details
• Employment history
• Emergency contacts and details of any dependents
• Referee details
• Immigration status (whether you need a work permit)
• Nationality/citizenship/place of birth
• A copy of your driving license and/or passport/identity card
• Financial information (where you are employed in a temporary position through Family Physician Canada payroll or we need to carry out financial background checks)
• Social security number (or equivalent in your country) and any other tax-related information
• Diversity information including racial or ethnic origin, religious or other similar beliefs, and physical or mental health, including disability-related information
• Details of any criminal convictions if this is required for a role that you are interested in applying for
• Details about your current remuneration, pensions and benefits arrangements
• Information on your interests and needs regarding future employment, both collected directly and inferred, for example from jobs viewed or articles read on our website
• Extra information that you choose to tell us
• IP address
• The dates, times and frequency with which you access our services.
Please note that the above categories are not an exhaustive list.
